LagoMar Civic League Executive Board (CLEB)
PURPOSE
LagoMar Civic League Executive Board is a five member voluntary organization created to maintain and improve landscaping at entrances and other public areas, organize and facilitate fun and friendly neighborhood events, and undertake activities that improve the desirability and housing values of our neighborhood. They serve in a voluntary role for a two year term (dictated by position), as a representative of the residents of Lago Mar.
Should CLEB member require/desire termination of term, remaining CLEB members will endeavor to recruit and fill vacated position in a timely manner.
Exiting Presidents will be retained and serve within an advisory board to aid CLEB in execution of their duties. CLEB will meet monthly or as required to discuss and resolve all neighborhood issues. Site and times of meeting will be established to optimize participation of all CLEB members, advisory board, and directors.
Civic League meetings for resident involvement will be called “as necessary” pending community issues.
CLEB will meet first week of December to establish goals and major milestones for the next calendar year. Goals will include, but not limited to:
Membership goal:
Neighborhood improvement projects:
Tentative dates of community events:
Golf Tournament
4th of July Parade
Octoberfest
EXECUTIVE BOARD POSITIONAL DUTIES
President
Preside over all Board and Civic League meetings.
Respond to requests from residents.
Provide The LagoMar Ledger quarterly report.
Determine meeting times and location for all Board and Civic meetings.
Vice-President
Act in absence of the President.
Ensure/enforce attendance for all Executive Board meetings.
Maintain priority and progress report for all Civic League goals open items and projects.
Oversee accounting practices of Civic League Treasurer.
Secretary
Act in absence of President and Vice-President.
Provide minutes of each Executive Board meetings to all board members and post Civic League meeting minutes to LagoMar web page.
Provide agenda for each Executive Board meeting prior to commencement to each board member.
Review the minutes of previous board meeting, editing as necessary.
Provide synopsis for board actions for inclusion in each edition of The LagoMar Ledger.
Treasurer
Maintain accounting and finances for Civic League.
Ensure timely payment of all bills.
Coordinate with membership chairs for collection of residents’ dues.
Membership Coordinator
Provide for continued involvement of residents in LagoMar Civic League.
Provide update to LagoMar resident directory printed in quarterly The LagoMar Ledger and web site.
Establish annual membership goals for approval of Executive Board.
SUPPORTING STAFF DUTIES
Advisory Committee
Made up of previous CLEB Presidents.
Provides guidance and advice to Executive Board and ensure consistency of board and involvement in neighborhood affairs.
Park and Trails Coordinator
Ensure parks and recreational trails are maintained and standards consistent with LagoMar are maintained
Act as liaison between city/parks department/refuge management for all park/trail improvement projects.
Academic/Scholarship Coordinator
Select annual scholarship winners.
Golf Tournament Coordinator
Plan and coordinate all aspects of May/June golf tournament.
Organize working committee as necessary.
Webmaster
Maintain LagoMarCivicLeague.com website.
Review website monthly, incorporating updates provided by membership director.
LagoMar Ledger Editor
Maintain liaison between CLEB and Ledger publishing company (Masa Corp).
Maintain quality and content of The LagoMar Ledger quarterly publication.
EXECUTIVE BOARD TERM SPECIFICS
-Made up of five (5) person board
-Service time is a two (2) year term, limited to two terms in office.
-President and Treasurer’s tenure commences 01 July.
-Vice-President, Secretary and Membership Coordinator’s tenure commences 01
February.
-Stagger between officers is designed for retention of knowledge base and consistency. Term of office commence upon reaching date associated with office position. (For example, term could be 2yrs 264 days if candidate became President on July 2nd).
-Meet monthly at discretion of President.
-Meeting will fall on 2nd Tuesday at 7:00 PM, location TBD.
-Upon completion of Presidential term, outgoing President can/should serve as a member of Advisory Committee. Advisory Committee is chaired by most recent detaching President.
-Each Board member has single vote (5 total votes).
SUPPORTING STAFF TERM SPECIFICS
-Serve at the discretion of the Executive Board.
-Term limit is dictated only by quality/maintenance/desire of service to neighborhood.